Witnessing systems at Newlife IVF

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What is IVF witnessing?

Witnessing in IVF refers to the process of confirming that the correct eggs, sperm and embryos are used for the correct patient at the correct time. It mitigates the risk of mismatched or misidentified samples.  At Newlife IVF, we take this responsibility extremely seriously, which is why we use both electronic and manual methods for accuracy and traceability.

RI Witness – electronic tracking for your peace of mind

Newlife IVF employs the RI Witness electronic witnessing system, which uses Radio Frequency Identification (RFID) technology to track and verify all eggs, sperm and embryos in the laboratory. Each patient is assigned an RFID card and every patient vessel (e.g. tubes, dishes and cryo-vessels) is labelled with a matching RFID tag, all of which are programmed with each patient’s unique IVF code and three points of identification.

How RI Witness works at Newlife IVF:

  • Patient RFID card: you are assigned an RFID card that is linked to your profile. This is used for identification during key procedures, such as egg retrieval and embryo transfer
  • RFID tags on all labware: all test tubes, dishes and cryo-vessels used to hold your biological material are labelled with RFID tags matched to your unique code and profile
  • Real-time monitoring: all lab workstations have RI Witness receivers that detect these tags automatically. The system logs and monitors every sample movement during the procedure in real-time
  • Mismatch protection: if a mismatch ever occurs – for example, if two different tags are brought into an area at the same time – RI Witness triggers an audible and visual alarm, and the procedure is stopped immediately to investigate and correct the issue. To further reduce the risk of mismatches, our embryologists strictly work with the biological materials of only one patient at a time at each workstation.

Cryostorage tracking

All biological material placed into cryostorage is barcoded and tagged using the RI Witness system.

Each cryo-vessel is labelled with:

  • Your full name
  • Date of birth
  • Unique IVF code
  • Date of freezing
  • Barcode is specific to the eggs, sperm or embryos stored inside.

These cold-resistant tags ensure identification is maintained even at ultra-low temperatures. When the material is removed from cryostorage, the barcode is scanned and cross-verified with RFID data and RI Witness, and double-witnessed by embryologists to confirm all points of identification.

Embryologist double-witnessing

In addition to RI Witness, every procedure is manually witnessed by two embryologists. This human double-checking system complements electronic witnessing and adds a layer of human judgement, visual verification and accountability.

Manual witnessing includes:

  • Verifying three patient identifiers (full name, DOB and patient unique IVF code)
  • Cross-referencing all vessel labels, barcodes and RI Witness tags
  • Confirming the procedure that is to take place
  • Checking the freeze dates and, for embryos, specific embryo numbers
  • Confirming the correct sample before and after thawing.

This step is essential when biological material is entering or exiting the laboratory, and before every procedure such as insemination, embryo transfer, embryo biopsy or cryopreservation.

Cryostorage safety – cryo-vessel monitoring and audits

Biological materials such as eggs, sperm and embryos are stored in specially designed devices (cryo-vessels) that are specific for very cold temperatures.  The cryo-vessel is tagged with a special tag that withstands very cold temperatures. The cyro-vessel includes the patient’s name, date of birth, unique IVF code and the date of the freezing, along with a unique barcode that is specific to that patient’s egg, sperm or embryo held within the individual device.

Every sample is:

  • Uniquely identified and traceable
  • Matched at any time using the RI Witness system and barcode
  • Manually verified when moved or thawed.

Regular audits are conducted, comparing all stored material against patient records, to ensure that what is in storage precisely matches what is documented in each individual file and the RI Witness log.

Thawing of stored biological material

When biological material is removed from cryostorage, the barcode is scanned and linked to the patient’s vessel via an RFID tag.  Removal of eggs, sperm or embryos from cryostorage is also witnessed manually by the embryologist performing the procedure and a second embryologist.  Before thawing the biological material, the embryologists will witness the three points of patient identification on the cryotag, the freeze date and, in the case of embryos, the specific embryo number on the cryotag. This is cross-referenced with the vessel the biological material will go into after thawing, and the RI witness system. A mismatch at any point will sound an alarm.

Only once all of these steps have been completed will the thawing of the eggs, sperm or embryos proceed.

Summary of witnessing measures at Newlife IVF:

  • Only one patient’s material is handled at each workstation at any time
  • All vessels and labware are RFID tagged and barcoded
  • The RI Witness system and the embryologist manual double-witnessing are used to confirm all details at every procedure
  • Cryostored material is linked to the patient via a barcode and the RI Witness system.
  • Regular audits verify that frozen material in storage matches patient records and the RI witness system.

Please ask us!

We understand IVF can be a time filled with both hope and uncertainty. Our systems are designed to mitigate risk and ensure your biological material is being managed with the highest levels of care, security and accountability. If you have any questions, please speak to a member of our team. We’re always happy to help you feel supported and informed.

The real cost of egg freezing – a candid conversation between Dr Nicole Hope and Victoria Devine

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Understanding egg freezing and the costs

Victoria Devine aims to make finance easier in every area of life, including fertility care. To do this, she strongly advocates that you take the time to do your research. Whether it be a new sweater, a first home or your future fertility – it pays to educate yourself first.

Victoria sat down with Dr Hope and asked her all about egg freezing. With a straightforward clarity that comes from her decades of fertility experience, Dr Hope outlined the egg freezing and IVF processes, and the differences between the two. She also explained how fertility care is timed to match the natural rhythms of your body. For this reason, a lot of fertility treatments are timed around your menstrual cycle.

‘The body has it all worked out and everything we do is actually trying to mimic or replicate what happens in the body,’ said Dr Hope.

Having covered the fundamentals, Victoria and Dr Hope then dived into the costs of egg freezing and IVF, as well as who is eligible for Medicare deductions to their fertility treatment. Dr Hope also discussed some of the patient financing options available to help people manage the costs of fertility care more comfortably.

Cutting out hidden fees at Newlife IVF

When it comes to any major expenses, Victoria recommends that it can be helpful to budget for both the known costs and any additional expenses that may come your way. In the case of egg freezing – depending on the healthcare provider you choose – you may have costs tacked on outside of the initial quote.

This is why at Newlife IVF, transparency with patients is a priority. It is rare for a patient to receive an unexpected or additional cost – and if there is a medical need for one, this will always be discussed beforehand.

‘People shouldn’t be getting too many extra costs outside what they are quoted,’ said Dr Hope.

Dr Hope also explained that all Newlife IVF patients receive an appointment with a member of the finance team before any treatment is started. This appointment helps people understand the costs of treatments and services, and the financing options available, which can help them make informed decisions about whether the treatment/service is right for them.

Infertility is more common than you may think

To complement Dr Hope’s fertility guidance, Victoria shared her own pregnancy experience, as well as the fertility journeys of some of her friends. It quickly became clear how varied fertility journeys can be and that there is no one-size-fits-all for family planning. This led Victoria to ask if there are any factors that can affect someone’s fertility.

Dr Hope explained that the quality of a woman’s eggs is one of the main contributors to their chances of having a baby. She added that although egg quality is affected by many factors, age is often the most crucial.

‘For women, the single biggest thing that predicts when we can get pregnant is our age,’ said Dr Hope.

Drawing on her proactive approach to fertility treatment, Dr Hope also talked through what people can do to improve their egg quality at any age.

A brief background about the webinar presenters

Victoria Devine is a multi-award-winning financial advisor, business owner, podcaster and author. She hosts the popular podcasts She’s on the Money and The Property Playbook, and is the CEO of Zella, a financial services company. Through all her ventures, Victoria aims to transform the way millennials think about money to make their financial dreams achievable.

Dr Nicole Hope is a highly experienced fertility specialist and the Medical Director of Newlife IVF. She also holds an advanced Certificate in Reproductive Endocrinology and Infertility (CREI). This is the highest level of qualification you can have in fertility care and less than 100 Australian fertility specialists have it! Above all, Dr Hope is passionate about helping her patients start or grow their families, and she prioritises the importance of providing the right information and support at each step of fertility care.

Learn more about the financial side of egg freezing

Watch the webinar for a full breakdown of egg freezing, the costs and the financing options available.

My doctor says we need ICSI – how will this improve our chances of a successful IVF cycle?

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The traditional IVF approach is to allow this meeting to take place ‘naturally’, albeit in a laboratory dish: the woman’s egg is placed in a special culture medium with a prepared semen sample containing thousands of sperm. The fittest sperm fertilises the egg, mimicking what would normally happen in the woman’s reproductive tract.

As its name suggests, ICSI is far more precise. Rather than leaving the egg and sperm to meet of their own accord in a laboratory dish, this technique allows us to directly inject a single sperm into a woman’s egg – thereby, overcoming any issues that may be getting in the way of a sperm and an egg meeting and coming together naturally. Here, we consider some of the reasons why ICSI may be considered during IVF and what specific fertility problems it can help overcome.

Who is ICSI suitable for?

When a couple is experiencing difficulties getting pregnant, it can be easy to focus solely on the woman’s fertility. However, a male factor contributes to infertility in approximately 40% of couples who fail to conceive.1 ‘Male factor infertility’ typically involves an alteration in the number, shape and/or movement of the man’s sperm, all of which can affect the sperm’s ability to fertilise an egg the natural way. ICSI is most commonly used to help overcome these types of sperm-related issues.

ICSI may also sometimes be offered if a woman has very few eggs available (e.g. due to age). In this case, ICSI is used to increase the chances of successful fertilisation, thereby lowering the risk that the woman runs out of eggs before she achieves a successful pregnancy through IVF.

ICSI may also be recommended if one or more previous standard IVF cycles were not successful due to failed fertilisation, or if the reason for cycle failure is unclear but a sperm-related issue is suspected despite a normal semen analysis.2

A checklist for fertile sperm

If your doctor suspects male factor infertility could be affecting your chances of pregnancy, they will usually suggest a semen (sperm) analysis. This is the main method used to test male fertility. During the analysis, a number of different factors that could be affecting your ability to conceive naturally are studied, including:

  • The volume of semen, which needs to be sufficient to transport sperm into the female reproductive tract
  • The sperm concentration and total sperm count, which affect the likelihood that enough sperm will reach the egg in order for one to fertilise it
  • The physical shape of the sperm, as abnormally shaped sperm can have difficulty swimming to the egg or penetrating the egg’s outer layer
  • The motility of the sperm (i.e. how well it can swim) – if large numbers of sperm in the sample are ‘weak swimmers’, then a natural pregnancy will be more difficult to achieve.

Your specialist might also recommend additional testing for:

  • Sperm DNA damage or fragmentation: sperm with damaged or fragmented DNA have a reduced chance of fertilising an egg
  • Sperm antibodies, which if present, can attack and impair sperm function.

Depending on your results, your doctor may then order follow-up tests to make sure the results are accurate and/or to see if anything else is preventing the semen from doing its job.

Once the tests are complete, your specialist will discuss your results with you and explain what your options are, including whether ICSI is likely to increase your chances of successful fertilisation and the overall success of your IVF treatment cycle.

Success rates with ICSI

Because of ICSI, many previously infertile men now have a good chance of fertilising eggs with their sperm. With some couples, pregnancy rates as high as 45% have been achieved with ICSI.3 However, rates this high are not always possible because of other factors, including age and egg quality.

The fertilisation of an egg and its subsequent development into a growing embryo is a complicated process, and there are many reasons why IVF may not be successful, even with the assistance of ICSI. To aid our success rates at Newlife IVF, we:

  1. Ensure an egg is suitable for fertilisation prior to ICSI: Using polarised light microscopy, we assess a structure inside the eggs called a ‘spindle’. We call this ‘egg spindle visualisation’. This allows us to identify if an egg is at a certain stage of development (called metaphase II) and therefore, in optimal condition for fertilisation via ICSI.
  2. Select the healthiest-looking sperm for ICSI: If the genetic information in the sperm has been damaged, or if the sperm is unable to use its DNA correctly, then there is a risk that development of the embryo will fail, even if it has been successfully fertilised via ICSI.4 A number of factors can increase this risk, such as smoking and older age.5,6 It’s not currently possible to know if the sperm we choose for ICSI is completely free of genetic defects. However, by using an advanced imaging system with an extremely high-powered microscope, we are able to study the structure of individual sperm, helping us to select the optimum sperm to inject into an egg. Sometimes, we may also use another technique, called intracytoplasmic morphologically selected sperm injection (IMSI), to help us pick out a healthier sperm based on its shape. A DNA test can also provide us with more details about sperm quality.
  3. Assess the best position to inject the sperm into the egg: Our extremely high-powered microscope also allows us to very precisely inject the selected sperm into the egg, such that we avoid an important structure inside the egg called the spindle. Research has shown that injecting eggs away from the spindle results in higher fertilisation rates and better embryo quality.

Still have questions?

If you are concerned about the possibility of male factor infertility or would like more information about the role of ICSI in an IVF treatment cycle, you can make an appointment with one of our fertility specialists by calling Newlife IVF on (03) 8080 8933. You can also book online via our appointments page.

References

  1. Agerwal A et al. Reprod Biol and Endocrinol. 2015;13:37–46. ↩
  2. Palermo GD et al. Sem Reprod Med. 2015;33:92–102. ↩
  3. Palermo GD et al. Sem Reprod Med. 2009;27:191–201. ↩
  4. Colaco S & Sakkas D. J Assisst Reprod Genet. 2018;35:1953–1968. ↩
  5. García-Ferreyra J et al. Clin Med Insights. Rep Health 2015;9:21–27. ↩
  6. Zini A & Sigman M. J Androl 2009;30:219–229. ↩

Giving embryo transfer the best chance of success

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As science and technology have progressed, so too have the techniques we can use during embryo transfer to increase the chances of a successful pregnancy. Below we outline the specific techniques we use at Newlife IVF to facilitate success during this part of the IVF cycle.

1. Growing and selecting the best embryo

During IVF, your eggs, sperm, and later embryos, are kept in an incubator. An incubator is a bit like an oven. It maintains a stable environment (including an even temperature), which helps the embryos to grow and develop.

As your embryos grow in the incubator, we observe them very carefully. In the past, this meant repeatedly opening the incubator at regular intervals to get ‘snapshots’ of their growth – but this also meant that we were constantly disturbing the embryos as they developed.

More recently, advances in technology have led to the development of a special type of incubator called the EmbryoScope time-lapse system. The EmbryoScope has a built-in camera and high-powered microscope, which enables us to automatically capture images of your growing embryos every 10 minutes. Essentially, this means we no longer have to keep opening the ‘oven door’, allowing us to closely monitor the development of your embryos without disturbing them.

The benefits of this are two-fold:

  1. We ensure a stable environment for embryo growth, which contributes to embryo quality, and;
  2. We get a more complete picture of embryo quality, enabling us to select the best embryo for transfer.

In most cases, we will select embryos that are at the ‘blastocyst’ stage of development (around 5 days old). This is roughly the same time that an embryo would normally be in the uterus after a natural conception. Transferring the embryo at this stage (instead of the earlier ‘cleavage’ stage around day 2–4) means the embryo is more mature and has already demonstrated its potential for strong growth. Blastocyst transfer may also reduce the risk of the embryo being expelled from the mother due to altered levels of hormones that can occur after the egg freezing process.

The other benefit of waiting until embryos have reached the day 5–6 cell stage is that we can test them for chromosomal or specific genetic defects prior to transfer using preimplantation genetic testing. These tests are not recommended for everybody but may be advised if you are older, have experienced recurrent miscarriage or multiple failed IVF cycles. In this case, our aim is to screen out any embryos with genetic anomalies that are unlikely to result in an ongoing healthy pregnancy, so that the embryo with the best potential for development can be placed in the womb.

At Newlife IVF, we routinely use the EmbryoScope time-lapse system for all IVF procedures, as part of our standard of care. Patients do not pay more for this technology. It is included in our standard cycle fees.

2. Deciding the optimum number of embryos to transfer

In the past, it was common practice to place two or more embryos in the womb at the same time, with the aim of increasing the chance of success. However, this practice has fallen out of favour due to the likelihood of a multiple pregnancy (e.g. twins or triplets). While this may seem like an ideal way to complete your family in one go, multiple pregnancies actually carry an increased risk of miscarriage and other complications. For this reason, our preferred practice at Newlife IVF is to transfer a single, high-quality embryo. That’s why we put a lot of effort into selecting the right embryo to transfer.

3. Guiding and protecting the embryo during transfer

The way an embryo is transferred into the womb is also critical to its success. We use a thin, flexible tube, called a soft catheter, to guide the embryo and protect it during its journey from the incubator to the womb.

For the best possible odds of an ongoing pregnancy, the embryo also needs to be placed in the correct location within the womb. Every woman’s uterus can vary in shape, so we may sometimes conduct a ‘mock embryo transfer’ before the actual procedure to determine the location and transfer technique that will give the best chance of success.

During the transfer, we use ultrasound imaging (the same technology used to view a baby in the womb) to provide us with real-time information about the catheter’s location, enabling highly accurate placement of the embryo in the womb.

4. Helping the embryo to implant in the wall of the womb

Once the embryo has been placed in your womb, it must attach to the wall of the uterus in a process called implantation before it becomes a viable pregnancy.

To improve the likelihood that the embryo implants, we place the embryo in a special substance called EmbryoGlue before we transfer it. EmbryoGlue was developed following the discovery that certain compounds that occur naturally in the body may help the embryo attach to the wall of the uterus.

A major component of EmbryoGlue, hyaluronan, is normally found in the uterus and has chemical properties that increase cell viscosity. This is thought to assist the embryo to attach to the wall of the womb, increasing the chances of implantation and a successful pregnancy.

Fresh versus frozen embryo transfers

Using fresh or frozen embryos affects the timing of your embryo transfer. In a fresh transfer, the embryo is transferred 3–5 days after egg collection and fertilisation (once it has reached the blastocyst stage). In a frozen transfer, previously frozen embryos are thawed and transferred into the uterus at a later date.

While many assume that a fresh embryo transfer is faster or more effective, this is not always true. During IVF, hormone levels can rise significantly, which may prime the uterus to become receptive to implantation before the embryo has reached the necessary blastocyst stage. The use of frozen embryos allows us to avoid this issue. Freezing embryos shortly after they reach the blastocyst stage provides additional time for hormone levels to return to their normal cyclical rhythm, allowing us to align the window of uterine receptivity with the embryo transfer.

Frozen embryo transfer may also be more suited to patients who have high progesterone levels at the time of egg collection, those with PCOS, or anyone undergoing genetic testing of embryos, which requires additional time. Comparably, fresh transfer may be suitable for patients with a limited number of embryos or where time-to-pregnancy is a consideration.

At Newlife IVF, your fertility specialist will help determine the most suitable approach based on your unique circumstances to improve your chances of a successful embryo transfer.

What to expect on the day of your embryo transfer

An embryo transfer is a straightforward procedure. The experience is comparable to a Pap smear, and an anaesthetic is not needed. Most women can return to their usual activities shortly after the procedure.

We aim to optimise every step in the treatment cycle

By employing advanced scientific techniques like these at every step in the IVF cycle, we aim to give our patients a better chance of achieving a successful pregnancy sooner.

If you would like advice specific to your circumstances or a second opinion, you can make an appointment with one of our fertility specialists by calling Newlife IVF on (03) 8080 8933 or by booking online. This appointment does not need to be about IVF specifically – there are many different ways we can assist with conception depending on your fertility needs.

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